Funding Guidelines & Policies
Club Member Dues
Clubs may elect to charge membership dues on a yearly or per-semester basis. If the club wishes to collect dues, the amount and duration (yearly or per semester) must be clearly outlined in the club constitution.
Student Donations
Students may choose to donate money to their club. This would be submitted through NTC Student Finance as a club donation.
Advisor/Officer Seed Money
Near the beginning of the fall and spring semesters, Student Life will distribute $100 in “seed money” to each student club to use as they see fit. To be eligible for seed money a club must:
- Complete all required paperwork.
- Turn in paperwork prior to specified due dates.
- Attend the Club Advisor/Officer Orientation in the fall semester and the Club/Advisor Feedback Session in the spring semester.
Student Life Event Attendance Bonus
Club members attend Student Life events for
- social networking
- success/soft skill development
- career, transfer & life ready events
- community service
- inclusion & belonging events
Clubs receive $20 attendance bonus (up to $200 annually) by attending 5 events (1 per category) of their choosing each semester. See the Student Life activities and event calendar for approved events. Multiple events are offered in each category across a variety of days/times to increase flexibility. Scheduling also includes access for regional and online learners whenever possible.
To receive the bonus, during the event a club member must fill out an attendance sheet and list their club name.
Club Fundraising
Review the Club Financial Policies for details regarding deposits and sales tax.
Student clubs are recognized as an integral component of the total educational experience at NTC and are supported financially through student supplemental fees. Additional funds are necessary to help fund a club’s educational and social activities. Fundraising activities are encouraged provided the activities comply with established guidelines and are approved by Student Life.
Fundraising projects must be compatible with the mission of the District, the aesthetics of the campuses and the services provided by the District. No fundraising project is considered a permanent activity and clubs must receive approval each time the activity is proposed.
Clubs are not permitted to conduct games of chance (e.g. raffles, bingo, etc.) as fundraising projects unless approved by Student Life. Club advisors are responsible for obtaining the approval.
General Fundraising Guidelines
The following general criteria will be used in determining acceptable fundraising projects:
- An advisor or club member must submit a Club Event Planning Form at least two weeks prior to the activity. Activity approval/denial will be made within three to five school days after the receipt of the form.
- Fundraising projects will be coordinated among the clubs to prevent scheduling conflicts and will be approved by Student Life on a first-come, first-served basis.
- Projects involving alteration of the appearance of the campus or facility (e.g. rental of school property for garden plots, installation of mechanical or other equipment on a permanent or semi-permanent basis, etc.) will be reviewed by Student Life, who must also secure Director of Facilities approval.
- Off-campus fundraising will be given consideration providing the project does not conflict with NTC Resource Development fundraising activities. The club advisor will secure the approval of the NTC Resource Development staff when solicitation of funds is desired from businesses, service clubs or fraternal clubs.
- Clubs must have the funds in their budget necessary to pay any costs associated with a fundraiser prior to approval. The Student Engagement Manager or designee may approve any exceptions if the club provides clear and convincing information that demonstrates the fund raiser will recoup any expenses. This is solely the discretion of the Student Engagement Manager or designee.
- Clubs may use classrooms and labs for club fundraising projects during times when classes are not scheduled; these activities must be supervised by NTC faculty or staff. Projects cannot be part of required class curriculum and cannot use materials purchased for class activities and projects. Projects cannot significantly compete with the established commercial enterprises at NTC.
- Bake sale items must be prepared in a licensed bakery or facility and individually wrapped. Home baked goods are not permissible.
- Student Life maintains a popcorn machine and supplies (popcorn, butter/oil, paper bags, cleaning materials, vacuum, etc.) for use by clubs as a fundraising activity. Use of the machine/supplies is free for clubs up to four times per semester. Clubs choosing to sell beyond four times will be charged $5.00 for each additional use. Each bag of popcorn must be sold for $0.50 – $1.00 to maintain consistency of pricing. To reserve, complete a Club Event Planning Form at least two weeks in advance.
Club Funding Request
In addition to membership dues, donations, and fundraising, clubs can also request assistance from Student Life to help offset the cost of a club event.
For a club funding request to be considered, a club must
- Be in active status.
- Have a current (within last five years) constitution on file with Student Life.
- Have a current semester Club Plan of Action with clearly outlined club mission/goals on file with Student Life.
- Submit a Club Event Planning Form at least two weeks prior to the proposed event/activity.
- Review the Club Funding Rubric which outlines the funding request evaluation method.
- Submit a Club Funding Request Form prior to the event.
Funds received through the Club Funding Request process, have specific allowable expenses, maximum amounts, and time-sensitive requirements. Please review the Club Funding Request Guide for more information.