Raffles can be a great form of fundraising for student clubs. Because they are overseen by the Wisconsin Department of Regulation and Licensing, there are strict regulations that must be followed. Failure to complete any steps may result in a club’s loss of ability to host future raffles.

Getting Started: Raffle Approval Form

Submit a completed Club Event Planning Form for Student Life. Upon submitting the form, you’ll be guided through the next steps including completing the Request for Raffle packet which includes:

  • Raffle Approval Form
  • Sample raffle ticket.
  • Detailed plan for holding the drawing including date, budget and an estimate of prize costs.
  • If prizes will be donated items, include a list of the businesses to solicit. Note solicitations must first be approved through the NTC Foundation.
  • Once a sample raffle ticket is approved, it may not be changed for any reason without advance review/approval from Student Life.
  • Approval/denial will be emailed to the club advisor and event contact as identified on the Club Event Planning form.

Prizes

  • The District reserves the right to deny proposed prizes for reasons such as propriety or safety.
  • Maximum value of cash prizes may be one and one-half times the amount in the club treasury. If the club’s treasury does not have funds sufficient to cover the value of the prizes, the club must petition Student Life for endorsement. If Student Life must financially assist the club at the end of the raffle (due to insufficient funds to cover prizes), the club loses all Student Life club funding for one year or until the amount of assistance is covered.

Concluding the Raffle: Raffle Report Form

Upon conclusion of the raffle, it is the advisor’s responsibility to submit the following to Student Life within ten days:

  • Raffle Report Form (MS Word version) — Review this form PRIOR to beginning sales and ensure all items are completed at the time of the raffle.
  • Receipts for all raffle ticket printing.
  • Amount of prizes paid with initials from winners.

Other Raffle Considerations

  • Raffle proceeds may not be used for charitable giving and “raising club funds” is not sufficient reason. There must be a specific intent for the dollars raised.
  • Only one person may be listed on the drawing portion of a ticket.
  • Tickets cannot be sold online or across state lines.
  • Tickets cannot be mailed.
  • Club must be able to account for all tickets including
    • Number of tickets printed
    • Number of tickets sold
    • Stubs of all used tickets
    • Stub(s) of winning ticket(s) with winner information
  • All raffle drawings must be held in a public place at the time advertised. (Virtual drawings are not permitted.)
  • All prizes must be awarded.
  • If a drawing is cancelled, the club will refund the receipts to the ticket purchasers.

Related Financial Policies & Guidelines